MEQPro connects every stage of your medical equipment project — from the first BOQ through supplier sourcing, RFQ emails, cost sheets, purchase orders, and client handover — in one place.
Illustrative preview of a MEQPro project
Full project lifecycle
Every stage requires re-entering the same data. Every revision creates new versions. Nothing is connected.
BOQ items are manually copied into cost sheets, then into proposals, then into purchase orders. Every transfer introduces errors and breaks traceability.
When a BOQ changes or a supplier quote updates, downstream documents go stale silently. There is no audit trail and no way to know what version anything is on.
Project data lives across Excel files, email attachments, and shared drives. Finding the latest version of any document requires a search across every inbox.
Supplier requests for quotation are drafted outside the system, sent from personal inboxes, and tracked in spreadsheets. Follow-ups are missed and no delivery log exists.
Advance payments, delivery tranches, and retentions are managed in email threads and calendar reminders. Overdue payments are discovered late, affecting cash flow.
Asset registers, warranty records, and serial numbers are compiled manually at project close — often incomplete, inconsistent, and disconnected from procurement records.
Not every tender runs through a consultant. Pick how this one is structured — MEQPro won't force a bureaucracy you don't have.
The consultant requires a formal compliance statement, matched line-by-line against the BOQ, before your offer is even considered for award.
One compliance matrix, built from the supplier responses you already collected at RFQ stage — not rebuilt by hand the week of submission.
Sourcing → Compliance Sheet, and Award Phase → Material Submittal.
Multiple approval layers — contractor, consultant, sometimes the client too — each wanting submittals in a different format, with revisions tracked nowhere central.
Every revision — BOQ, technical offer, submittal — stays versioned and traceable, instead of scattered across email threads and old Word files.
Award Phase → Material Submittal, plus Progress Tracker for the full RFI/RFQ/PO chain.
Small team, no time for a formal process — but you still need professional documents, and nothing can fall through the cracks with only one or two people running it.
Same branded exports and payment tracking, without a workflow built for a bureaucracy you don't have. Skip the stages you don't need.
Compliance Sheet and Material Submittal stay off by default — toggle them on only if a project needs them.
MEQPro connects every stage of your project so changes upstream propagate downstream without manual re-entry.
Import your client's Bill of Quantities. MEQPro tracks revisions automatically, preserves full history, and marks the Progress Tracker milestone on upload.
Build your technical offer with specs, accessories and consumables, delivery and warranty terms. Export as PDF, Word, or Excel — all with your company letterhead.
Multi-currency costing with bidirectional margin calculation. Accessories flow in automatically. Internal and client-facing exports kept separate.
AI-powered supplier matching, then send RFQs directly to suppliers by email from inside MEQPro. Full delivery tracking, reminder management, and audit log.
Generate professional proposals with optional and alternative items. Revision history maintained automatically. Export to PDF or Word with letterhead.
Auto-generate POs grouped by supplier. PDFs are locked on issuance so records never change. Stored securely in the cloud.
Track every payment tranche — advance, delivery, retention — with due dates, overdue alerts, and collection progress. UAE-standard templates built in.
Generate the asset register with serial numbers, installation dates, warranty dates, and proof of delivery acknowledgements.
No more drafting in Word and sending from your inbox. RFQs go out as professional branded emails with full tracking — directly from the platform.
MEQPro sends a professional HTML email with your company branding, a formatted items table, and a clear list of what to include in the quotation. Replies go directly to your company inbox.
Every feature is designed around real healthcare equipment project workflows, not generic procurement patterns.
Send professional branded RFQ emails to suppliers directly from MEQPro. Select which items to include, add a personal note, and track delivery — all in one panel.
Automatically matches BOQ equipment lines to your supplier catalog with confidence scoring. Identifies gaps before RFQs go out.
Enter cost and margin to get sell price, or enter sell price to see margin. Multi-currency with accessories and consumables flowing through automatically.
Technical offers, financial offers, proposals, and purchase orders all generated from the same data in PDF, Word, or Excel — with your company logo and contact details on every export.
Track every payment tranche with due dates, amounts, and overdue alerts. UAE-standard templates (30/60/10, 50/40/10) built in. Collection progress shown at a glance.
Track consultant approval of proposed equipment makes and models. Submit, review, approve, reject, resubmit — with revision counter and overdue resubmission alerts.
Cross-project visibility on pipeline value, margin performance, supplier spend, and milestone completion across your entire portfolio.
17 project milestones across pre-award and post-award phases, with roadblock escalation, team notifications, and a Gantt view built in.
Generate the full handover asset register with serial numbers, installation dates, warranty periods, and proof of delivery.
MEQPro is designed for medical equipment distributors managing multi-line equipment projects for hospitals, clinics, and healthcare facilities — wherever they operate.
If your team handles complex BOQ-based tenders — from initial quotation through supplier sourcing, client proposals, purchase orders, and on-site handover — MEQPro is built for your workflow.
Built by healthcare project specialists with over a decade of hands-on experience delivering complex medical equipment projects across the region. MEQPro is not a generic procurement tool adapted for healthcare — it is purpose-built around the exact workflow our industry runs on.
Straightforward per-organisation pricing in AED. Start with the projects you're running today, upgrade as your pipeline grows.
All plans billed in AED. Annual billing saves 20% and locks in your rate for 12 months.
Compliance add-ons (starting with UAE e-invoicing readiness ahead of the FTA mandate) are on our roadmap — tell us your timeline and we'll factor it into your plan.
| Feature | Basic | Starter | Professional | Enterprise |
|---|---|---|---|---|
| Users included | 1 | 3 | 5 | Unlimited |
| Active projects | 1 | 5 | 20 | Unlimited |
| Storage | 1 GB | 5 GB | 10 GB | Custom |
| BOQ → Handover workflow | ✓ | ✓ | ✓ | ✓ |
| Branded exports (PDF/Word/Excel) | ✓ | ✓ | ✓ | ✓ |
| Payment milestones | ✓ | ✓ | ✓ | ✓ |
| Direct RFQ email sending | ✕ | ✓ | ✓ | ✓ |
| AI supplier matching | ✕ | ✓ | ✓ | ✓ |
| Ask MEQPro assistant | ✕ | ✓ | ✓ | ✓ |
| Material submittal tracker | ✕ | ✓ | ✓ | ✓ |
| Full Reports suite (5 tabs) | ✕ | ✕ | ✓ | ✓ |
| Cross-project Dashboard | ✕ | ✕ | ✓ | ✓ |
| RFQ Chase automation | ✕ | ✕ | ✓ | ✓ |
| Multi-entity / group accounts | ✕ | ✕ | ✕ | ✓ |
| Support | Priority | Dedicated |
Every hour spent copying BOQ lines into cost sheets, chasing suppliers by email, or rebuilding a proposal from scratch is an hour not spent closing the next tender. Move the sliders to match your team.
Illustrative estimate based on your inputs, not a guarantee. Actual time savings depend on your current workflow and team adoption.
Yes. Upgrade or downgrade at any time from Settings. Changes take effect on your next billing cycle, and we'll prorate the difference.
We'll notify you before you hit the limit so you can upgrade with no interruption to existing projects. Nothing is ever locked or deleted.
Yes — annual billing saves 20% versus monthly and locks in your rate for 12 months, regardless of future price changes.
Enterprise is built for multi-entity distributor groups: unlimited users and projects, custom storage, dedicated onboarding, and a dedicated account manager. Get in touch and we'll scope it to your organisation.
No setup fee on any self-serve plan. Enterprise onboarding is included as part of your custom quote.
You keep full access for a grace period while you update your payment details — nothing is suspended immediately on a failed charge. We'll email you before and during the grace period so there are no surprises.
Your account stays in a read-only state after cancellation — you can still log in, view historical projects, and export your data. Nothing is deleted immediately. Reach out if you need a longer retention window for compliance reasons.
You can cancel anytime and your plan stays active until the end of the current billing period — we don't do partial refunds mid-cycle. If something's gone wrong on our end, contact us directly and we'll make it right.
Not yet — the FTA mandate is rolling out in phases (voluntary from July 2026, mandatory for large businesses from January 2027). We're scoping a compliance add-on to keep your PO and proposal data structured and ready for an accredited service provider integration. If your business is on the early timeline, tell us and we'll keep you posted.
Get in touch to discuss your workflow and arrange a personalised walkthrough of the platform.
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